Office of CEO Scheduler

Global Citizen
  • Job Location:
    Remote (US)
  • Company Location:
    New York, US
  • Category:
    HR & Office Administration
  • Level:
  • Job Type:
  • Job salary:
  • SDG(s) Supported:
  • Published on:
    April 6, 2021

Job Description


About Global Citizen

Our mission is to build a movement of 100MM Global Citizens whose actions will help achieve our vision of a world without extreme poverty by 2030.

Global Citizen is a movement of engaged citizens who are using their collective voice to end extreme poverty by 2030. On our platform, Global Citizens learn about the systemic causes of extreme poverty, take action on those issues, and earn rewards for their actions — as part of a global community committed to lasting change. We are looking for a passionate and professional individual to support our Office of the CEO.

We are looking for a passionate and professional individual to support our Office of the CEO.

Responsibilities include, but are not limited to:

  1. Ensure excellent management over scheduling of CEO's daily meetings/calls/etc. (i.e., diary management); requires constant attention to incoming email requests, ongoing coordination, etc.
  2. Supports the Executive Assistant to ensure calls are prepped (e.g. provide briefing notes in advance) and staffed properly and provide notes and follow-up action items to the Chief of Staff for prompt action.
  3. Ensure all travel arrangements are made promptly, and resolve any issues that may arise before, during, or following any CEO travel.
  4. Support the running of the Office of the CEO as it relates to the wider organization; assist in organizing meetings or events, both external and internal.
  5. Provide support to the Executive Assistant with external/personal needs of the CEO, so that the CEO can function at a high-level and focus on the important needs of the organization.
  6. Provide technology assistance as required.


Key Requirements:

  1. 4+ years’ experience at scheduler/assistant level.
  2. Excellent organizational and multitasking skills, attention to detail, and follow-through, as well as strong research and analytical skills.
  3. Ability to handle confidential information and projects with professionalism and discretion.
  4. Strong written, verbal and interpersonal communication skills, including excellent editing skills and experience taking meeting minutes and writing detailed briefs and research materials.
  5. Ability to work in a fast-paced environment. Flexibility is a must.
  6. Good working knowledge of office practices and procedures.
  7. A recognized ability to work with technology: excellent working knowledge of Google Suite, Microsoft Suite, the iOS/Apple ecosystem, and other organizational web applications (i.e., Asana, Salesforce, Slack, etc.)
  8. Friendly, confident and assertive personality.


Why Global Citizen?

In this coming decade of action and accountability, Global Citizen will be the leading international voice, educator, and influencer that rallies humanity to take full responsibility and accountability for eradicating extreme poverty by 2030. You have a chance to contribute and make this world a better place for all.

More Details

  • Reports to the Executive Assistant to the CEO
  • Must be authorized to work in the United States

Global Citizen is proud to be an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Global Citizen strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, age, sexual orientation, military or veteran status, citizenship or any other protected classification under applicable federal, state, or local laws. In addition, Global Citizen complies with the relevant country laws governing employment nondiscrimination in all our international offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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